Executive Assistant

At HubX we build mobile apps, used and loved by millions all around the world.

We have a track record of building and growing apps on various verticals that reached over 300 million users across 6 continents and 170+ countries.

We are looking for a talented “Executive Assistant” to join our energetic and highly motivated team.

As a talented Executive Assistant  you have plenty of opportunities at your fingertips. So, why should HubX be your next move?

We offer you an opportunity to make a huge impact in the lives of millions of users through our products, and even the mobile app industry at large in the next years to come.

Join HubX as a strategic partner to the co-founders — managing priorities, enabling focus, and driving execution. This role goes beyond admin, giving you front-row exposure to scaling a global AI consumer app company.

X Culture: Do What You Love

At HubX, we pride ourselves on fostering an environment of collaboration, creativity, and innovation. Our #XCulture is more than just a workplace ethos; it's a lifestyle. We believe passion drives success. At HubX, Do What You Love isn’t just a motto; it's the foundation of our work.

What We’re Looking For

• Located in İzmir or Istanbul
• 3–5+ years experience as an EA, Chief of Staff, or similar role (preferably in startups/tech).
• Able to travel without restrictions
• Fluent English communication.
• Proven ability to manage complex calendars, inboxes, and high-stakes meetings.
• Strong organizational skills with meticulous attention to detail — zero dropped balls.
• Proactive, anticipatory, and calm under pressure.
• Comfortable handling both professional and lifestyle logistics (travel, restaurants, trip planning).
• Tech-savvy: Notion, Google Workspace, Slack (bonus: Looker).
• Discreet, trustworthy, and able to represent co-founders with investors/partners.
   

Some Of Your Responsibilities

• Calendar & inbox management: prioritize requests, draft responses, surface what matters most.
• Prepare meeting briefs, track action items, and ensure no follow-ups are missed.
• Plan and book seamless travel & lifestyle logistics (flights, hotels, restaurants, itineraries).
• Act as gatekeeper & communicator with senior stakeholders.
• Summarize information (emails, decks, reports) into concise digests.
• Reduce friction across the business — keeping execution and priorities aligned.

The perks and benefits of working with us

We would like you to focus on what you do best, we take care of the rest.

• Huge impact: Your work can significantly impact our millions of users, and even the mobile app industry at large in the next years to come.
• Ownership, opportunity to take responsibility from day one: No one will micromanage you. Together with your team, you’ll be free to choose a direction, test, fail, and test the next idea.
• A competitive compensation package: A competitive compensation package: Our total compensation package is very comprehensive; covering your cost of commuting for our headquarters as well as providing you with a meal card.
• A brand new Macbook and Welcome Kit
• Private Medical Insurance & HPV Vaccine & Critical Women’s Health Coverage: We go above and beyond for your health.
• Gym Reimbursement: We support annual gym membership because we want you to be in tip-top shape psychically and mentally.
• A unique and top-notch office: Our well-designed headquarters is in the tallest building in Izmir. Every day, you can enjoy the sunset over The Gulf of Izmir without leaving your deck.
• Unlimited coffee & green smoothies from XPresso: We've created XPresso, our very own café, so you can grab a cup of coffee whenever you need, whether it’s to kickstart your morning or power through the day.
• Limitless Snacks & Breakfast: Fuel your day with our fully stocked kitchen! From a hearty breakfast to a variety of snacks available anytime, we’ve got everything you need to stay energized and focused.
• Continuous education: The more you want to improve your knowledge, the more we support you!
• Meditopia Membership: Enjoy full access to Meditopia for mental wellbeing, yoga, and therapy.
• Cambly Access: Break language barriers with weekly Cambly speaking sessions.
• Team events that create lasting memories, including our traditional All Hands gatherings where the whole company comes together, as well as more humble celebrations and happy hours. Curious about our vibe? Take a look at our Instagram!
• Strong company culture: Our approach is always open communication & teamwork. #XCulture
• X Community Discounts: Being part of HubX comes with perks, enjoy exclusive discounts and more as a valued member of our community.